CCA Handbook Code of Community Conduct Policies & Guidelines

Article I. Purpose, Authority, and Scope

1.01 Purpose
Crestview Christian Homeschool Academy Cooperative (“CCA”) exists to support Christian homeschooling families in a Christ-centered cooperative environment. This Code of Community Conduct Policies & Guidelines (“Code”) establishes standards of faith, conduct, participation, safety, and operational expectations for all members of the cooperative community.

1.02 Authority of the Board
The Shepherding Board of Directors (“Board”) holds the responsibility and authority to interpret, apply, and enforce this Code, and to make institutional decisions consistent with the Statement of Faith and related policies.

1.03 Scope and Applicability
This Code applies to all families and individuals participating in CCA, including but not limited to: parents/guardians, students, teachers, volunteers, and guests while on campus and during CCA-sponsored activities.

1.04 Agreement and Acknowledgment
Participation in CCA constitutes acknowledgement of, and agreement to comply with, this Code and all referenced policies/exhibits, including any updates adopted under Article XV.

Article II. Definitions

2.01 Defined Terms
For purposes of this Code:
a. “CCA” means Crestview Christian Homeschool Academy Cooperative.
b. “Board” means the Shepherding Board of Directors.
c. “Member” means any enrolled family and its participating parents/guardians and students.
d. “Campus” means all facilities/grounds used for CCA activities, including the host church premises.
e. “Good Standing” means compliance with financial, volunteer, attendance, and conduct obligations, as determined by the Board.

Article III. Statement of Faith (Exhibit A)

3.01 Doctrinal Foundation
CCA affirms the Statement of Faith set forth in Exhibit A, incorporated into this Code by reference.

The Bible is the inspired, infallible, and authoritative Word of God and the final authority for faith and practice. (2 Tim. 3:16–17; 2 Pet. 1:21; Ps. 119:89; Ps. 12:6–7)
There is one God, eternally existent in three persons: Father, Son, and Holy Spirit. (Deut. 6:4; Matt. 3:16–17; John 1:1–13; 2 Cor. 13:14; Rev. 1:8)
Jesus Christ is fully God: virgin birth, sinless life, miracles, atoning death by shed blood, bodily resurrection, ascension, and imminent personal return in power and glory. (John 1:1–2, 14; Luke 1:31–35; Phil. 2:6–8; 1 Cor. 15:1–8, 21; 1 Pet. 2:24; Eph. 1:7; Heb. 9:12; Acts 1:9–11; 1 Thess. 4:13–18)
All people are created in the image of God and all have sinned through Adam’s disobedience; all are lost and unable to justify themselves before God. (Gen. 1:26–27; 2:16–17; 3:6; Rom. 3:10, 23; 5:12, 18)
The central purpose of Christ’s coming was substitutionary death for sin, confirmed by His bodily resurrection. (1 Cor. 15:3–4; Acts 1:3)
Salvation is a free gift received by faith alone in Jesus Christ, not by works. (Acts 13:38–39; Rom. 6:23; Eph. 2:8–9)
The Holy Spirit convicts and regenerates, and indwells, guides, instructs, and empowers believers. (John 16:7–14; Titus 3:5; 1 Cor. 6:19; 12:13; Rom. 8:14; Eph. 5:18)
Resurrection of the saved and the lost: life for the saved, damnation for the lost. (John 5:28–29; 1 Thess. 4:16; Rev. 20:12–15)
Marriage is ordained by God as a lifelong covenantal, monogamous relationship between one man and one woman as created by God. (Gen. 2:18–24; Prov. 12:4; 18:22; 31:10; Eccl. 9:9; Mal. 2:13–16; Matt. 19:4–6; Mark 10:1–9; 1 Cor. 7:1–16; Eph. 5:21–23; Col. 3:14–19; Heb. 13:4; 1 Pet. 3:1–7)
Human sexuality is part of God’s design, and consensual sexual activity is restricted to marriage; sexual immorality (including adultery, fornication, homosexual behavior, bisexual conduct, transgender or gender non-conforming relationships; bestiality; incest; pornography) is sinful and offensive to God. (Gen. 1:28; Matt. 15:18–20; 1 Cor. 6:9–10; 7:1–5; Heb. 13:4)
God created male and female as distinct but equal genders; gender is assigned by God and determined at conception; intentionally altering one’s physical gender or living as a gender other than that assigned at conception rejects God’s plan. (Gen. 1:26–27; Ps. 139:13–16; 1 Cor. 10:31)
All human life is sacred, created in God’s image, and of inestimable worth from conception through natural death; therefore we defend, protect, and value all human life. (Ps. 139)
This Statement of Faith is not exhaustive; the Bible is the sole and final source of all that we believe. CCA reserves the right to make institutional decisions consistent with these positions.

3.02 Institutional Authority and Decision-Making
The Bible, as the inspired and infallible Word of God, speaks with final authority concerning truth, morality, and the proper conduct of mankind. CCA reserves the right to make institutional decisions consistent with the Statement of Faith regarding volunteer service, employment, hiring, retention, admissions, discipline, and related matters.

Article IV. Membership Qualifications and Eligibility

4.01 Application and Approval
Membership requires completion of a membership application and approval prior to participation.

4.02 Required Agreements and Orientation
As a condition of membership, Members must:

Agree to this Code and all referenced policies
Agree to the Statement of Faith (Exhibit A)
Attend required parent orientation
Sign the Waiver and Release of Liability (Exhibit B)

4.03 Homeschool Association Requirement
Members must be registered members of a South Carolina Option 3 homeschool association accountability group.

4.04 Church Affiliation Requirement
Members must be active members in a church that aligns with CCA’s Statement of Faith.

4.05 Criminal Record and Background Checks

Members must not have a criminal record.
Teaching members and all parent/guardian volunteers must agree to a background check and have no criminal record.

4.06 Good Standing for Re-Enrollment
Current Members must be in good standing to re-enroll.

4.07 Email Access Requirement
Members must maintain a current email address in their profile and ensure reliable access throughout the year. Members are expected to check email regularly and use email as the primary form of communication.

Article V. Financial Obligations and Registration Requirements

5.01 Financial Commitment
CCA membership constitutes a financial commitment. Fees support cooperative operations and class costs.

5.02 Student Commitment Fee
The Student Commitment Fee is due upon invoice receipt and must be paid in full upon joining CCA and prior to class registration.

5.03 Class Selection and Payment Timing
Classes may be selected only when Members are prepared to pay in full. Payment is due in full at the time of class selections.

5.04 Non-Refundability
Enrollment, class, material, and lab fees are non-refundable.

5.05 Registration Cancellation for Nonpayment
Registrations not paid within forty-eight (48) hours will be canceled, and the class spot released for other registrants.

5.06 Class Changes and Deadlines
Once registered, any class change requires payment of the materials fee and lab fee for the new class, in addition to any fees already paid for the original class. No class changes will be permitted after July 1.

Article VI. Participation, Attendance, and Volunteer Requirements

6.01 Cooperative Participation Standard
CCA is a true cooperative. Parent/guardian participation is required to sustain operations and community support.

6.02 Attendance Expectations
Barring family emergencies or illness, both parent volunteers and students are responsible for dependable attendance.

6.03 Volunteer Assignment and Community Event Requirement
Each Member family must:

Commit to one (1) assigned volunteer position for the school year; and
Assist with one (1) community event selected from the cooperative’s annual calendar.

6.04 Reporting Illness and Volunteer Absences
In case of sickness, the Member must contact the Volunteer Coordinator as soon as possible. Members remain responsible for fulfilling required service hours to maintain good standing and avoid missed volunteering fees. (See Exhibit C: Volunteer Policy.)

6.05 No Opt-Out Fee
CCA does not offer an opt-out fee in lieu of volunteer requirements.

6.06 Punctuality
Punctuality is vital. Members must make reasonable efforts to arrive on time and avoid repeated tardiness that disrupts instruction and campus operations.

6.07 Prerequisite to Class Registration
Approval to register for classes will be granted once enrollment invoice is paid, both volunteer slots have been selected, and background checks have been completed and results received by CCHA.

6.08 Campus Safety: Supervision Expectations
To ensure a safe and orderly environment, all students on campus must be actively supervised at all times.

Students may be on campus only while participating in one of the following:

Scheduled class
Lunch period
Assembly or co-op–wide activity

Students who remain on campus during times when they are not in a class, lunch, or assembly must be:

Attended by a parent or guardian, or
Enrolled in a designated study hall

Students may not be unsupervised on campus at any time. Families are responsible for ensuring their students are properly supervised according to these guidelines.

Article VII. Campus Procedures and General Rules

7.01 Student Check-In/Check-Out (Kid Check)

All students age twelve (12) and younger must be signed in and checked out weekly using the Kid Check system.
Parents will receive a printed pick-up tag when checking in; the tag must be presented to pick up students each week.
Parents may check in using the iPad at the front entrance or the Kid Check app.
Students age thirteen (13) and older may sign themselves in/out using the Kid Check system with a parent phone number.
Students must have a name tag on their person and visible at all times.

7.02 Unenrolled Siblings and Childcare
Unenrolled siblings may not attend classes or play in empty rooms. Childcare is not available. They are welcome with a parent at any time.

7.03 Auditing Student Status
A parent may notify the teacher at any time during the school year to change a student to Auditing Student status. Auditing students do not receive grades; however, participation and adherence to classroom rules remain required.

7.04 Facility Stewardship (“Leave No Trace”)
Members are expected to help leave the host facility in better condition than upon arrival.

7.05 Damage, Vandalism, and Restitution
Student and Parent Members are responsible for missing or damaged items and must immediately report damage to CCA leadership. Vandalism may result in immediate dismissal from CCA without refund.

7.06 Photography and Media Release
Participation authorizes CCA to use photographs and videos of students for end-of-year materials, yearbooks, advertisements, website, social media, and other media.

7.07 Lunch and Campus Departure
Students are not permitted to leave campus for lunch or come and go without a parent/guardian.

Article VIII. Standards of Conduct and Discipline

8.01 General Conduct Standard
All Members are responsible for their actions and must conduct themselves in a manner appropriate to their maturity level, showing regard for authority and for the rights and welfare of others. Members are expected to seek excellence, be honest, use clean speech, and act with courtesy, love, and kindness.

8.02 Excellence as Unto the Lord
Members are expected to strive for excellence in classes and activities consistent with Colossians 3:23.

8.03 Respect for Authority and Classroom Continuity
Respect for authority is required. Instructional time may not be disrupted.

8.04 Progressive Discipline Process
If disciplinary issues arise, the following steps will generally be followed:

Step 1 — Verbal Warning: The instructor gives a verbal warning.
Step 2 — Correction and Prayer: If behavior continues, the instructor may step outside with the student to address the issue and pray. The teacher will notify the parent/guardian.
Step 3 — Study Hall Removal: If behavior persists, the student may be sent to study hall and parents will be contacted. A respectful attitude and willingness to comply are required to return to class. The Shepherding Board will be notified.
Step 4 — Dismissal from Co-op: Ongoing misconduct may result in the student/family being dismissed from CCA without refund.

8.05 Suspension/Termination of Participation
CCA reserves the right to suspend or terminate students or family membership at any time. If Code requirements are not met, membership may be terminated and/or Members dismissed at the discretion of the Board, with or without cause.

8.06 Reference to Detailed Procedures
Where a separate Disciplinary Process document exists, it is incorporated by reference as Exhibit E.

Article IX. Dress Code

9.01 Standard of Modesty and Appropriateness
To honor God and neighbor and promote an orderly learning environment, clothing must be modest, clean, and neat.

9.02 Prohibited Attire and Messaging
The following are not permitted:

Tank tops, spaghetti-strap tops, halter tops, or midriff/crop tops
Clothing or jewelry displaying distasteful pictures/sayings, including tobacco, alcohol, or controlled substance advertisements
Pants or shorts worn substantially below the waistline
Shorts, dresses, or skirts higher than mid-thigh

9.03 Scriptural Rationale
A person’s attire is not indicative of spiritual worth; however, Scripture provides standards of both dress and conduct (1 Tim. 2:9; 1 Tim. 4:8, 12, 15–16; 1 Pet. 2:12; 1 Pet. 3:3–4).

Article X. Prohibited Items and Electronic Devices

10.01 Weapons, Tobacco, Alcohol, Drugs
Students in possession of any type of weapon, knife, tobacco, alcohol, or illegal drugs may be required to leave the premises immediately and proper authorities may be notified. Possession may result in immediate and permanent suspension without fee refund.

10.02 Cell Phone and Device Policy

Phones must be silenced and stored in the student’s backpack while on campus.
Exceptions: teacher permission for instructional use, documented medical needs, contacting a parent in the presence of an adult, or emergencies.
Phones may not be visible or used anywhere on campus, including lunch, study hall, and the Fellowship Hall.
Students needing to use a phone must seek an adult for assistance.

10.03 Confiscation and Retrieval
Phones collected during the day may be picked up at 2:30 PM from a Shepherding Board Member by the parent and student.

10.04 Policy Rationale
This policy encourages social interaction, demonstrates respect to guest speakers and teachers, and helps prevent sharing of inappropriate content.

Article XI. Weather Closures and Emergency Preparedness

11.01 Inclement Weather Decision Process
CCA does not follow Greenville County school closures. CCA considers weather (including NOAA/National Weather Service information) and local road conditions. Decisions are typically made the night before, or in some cases the day of.

11.02 No Refunds or Make-Up Days
CCA is unable to issue refunds or schedule make-up days due to weather or other unexpected closures.

11.03 Communications
Members should monitor their text, email, CCA website, newsletter, and Facebook page for closure or delay updates.

11.04 Safety Procedures and Plans
Members must review CCA safety procedures, including safety room use, door safety, lockdown, evacuation, shelter-in-place, tornado planning, and inclement weather procedures. (See Exhibit D.)

Article XII. Student Protection and Reporting Obligations

12.01 Safe Environment Commitment
CCA seeks to provide a safe and secure environment for children participating in programs and activities.

12.02 Protection of Students and Volunteers
By implementing protective practices, CCA aims to protect children from misconduct or inappropriate behavior and to protect teachers/volunteers from false accusations.

12.03 Reporting
South Carolina law encourages reporting suspected child abuse or neglect. Members should promptly report concerns through appropriate channels.

Article XIII. Health and Communicable Illness Practices

13.01 Hygiene and Prevention
Members are expected to follow reasonable hygiene practices: wash hands/use sanitizer regularly, avoid touching face, cover coughs/sneezes with tissue/elbow, and avoid high-touch surfaces when possible.

13.02 Stay-Home Requirements
Individuals must stay home if ill or until symptom-free for twenty-four (24) hours.

13.03 Covered Illnesses/Conditions
This includes, but is not limited to: fever, diarrhea/vomiting, conjunctivitis (pink eye), strep throat, head lice, ringworm, impetigo/staph/MRSA, and communicable diseases including chickenpox, COVID-related illnesses, influenza, measles, meningitis, mononucleosis, mumps, and pertussis.

Article XIV. Christlike Community, Communication, and Conflict Resolution

14.01 Guiding Principle of Communication & Chain of Command Policy (Matthew 18 Principle)
At Crestview Christian Homeschool Academy, we are committed to resolving questions and concerns in a manner that reflects Matthew 18:15–17 — approaching one another with humility, clarity, and a desire for unity. We ask all members to follow the communication steps below so that concerns are addressed promptly, respectfully, and by the appropriate person.

14.02 Step-by-Step Communication Process

Members should first communicate directly with the individual most closely involved in the situation before contacting leadership. Many misunderstandings can be resolved quickly through respectful, direct conversation.
Class-Related Questions or Concerns
- Contact the teacher first regarding class content or curriculum, classroom incidents or student interactions, assiggnments, expectations, or grading
- If, after speaking with the teacher, your concern is not resolved, contact the Teacher Coordinator at [email protected]
- If the matter remains unresolved, contact the Board at [email protected]
Volunteer Roles, Schedules, or Requirements: Contact the Volunteer Coordinator at [email protected]
Campus Safety, Security Procedures, or Facility Issues: Contact the Safety Coordinator at [email protected]
Registration, Enrollment, Website, or Policies: Contact the Administrative Coordinator at [email protected]
Unsure where to direct the question: Contact the Board: [email protected]. We will ensure your message reaches the appropriate person.
The Board([email protected]) should be contacted immediately for matters involving
- Allegations of misconduct or policy violations
- Safety threats or urgent concerns
- Legal or liability issues
- Grievances involving coordinators or leadership
- Matters affecting the cooperative as a whole

14.03 Our Commitment to Unity
By following this communication process, we foster respectful conflict resolution, clear and timely communication, a Christ-centered community marked by grace and order.

Thank you for helping us maintain a peaceful and well-functioning cooperative.

14.04 Gossip, Slander, and Division
Behaviors that create division (including gossip or slander) are inconsistent with CCA values and may impact a Member’s standing.

Article XV. Amendments, Cross-References, and Final Provisions

15.01 Updates and Modifications
The Board reserves the right to change or modify this Code and related policies at any time without recourse. Members are responsible to review updates as posted or distributed.

15.02 Severability
If any provision of this Code is determined unenforceable, the remaining provisions remain in effect to the fullest extent permitted.

Exhibits:

Exhibit A: Statement of Faith Click Here
Exhibit B: Waiver and Release of Liability Click Here (Referenced; maintained separately)
Exhibit C: Volunteer Policy Click Here (Referenced; maintained separately)
Exhibit D: Safety Procedures & Inclement Weather Plans: Click Here (Referenced; maintained separately)
Exhibit E: Disciplinary Process Click Here (Referenced; maintained separately)